Utilising manual actions in Edusync Google

There may be things that you want to achieve with Edusync Google on a user by user basis. Action buttons have been provided for you to do so and below is a guide on how to use them.

You will first need to select the user that you would like to carry out the action with on the left-hand side with the tick box.

The available actions are as below:

Create Google user
Ignore
Un-suspend Google user
Un-match Google user
Download password
Suspend Google user
Delete Google user
Add Google user to all classes
Use MIS data for Google user's class membership

Create Google user

This will provision a new user based upon MIS data just as running a. sync would with all unmatched users only with the selected users. It will also then match the Google user to Edusync's MIS procured data.

This will provision a new user based on MIS data, just like running a sync would for all unmatched users, but only for the selected users. It will also then match the Microsoft user to Edusync's MIS-procured data.

Ignore

This will allow you to put a user in the 'Ignored' section of the directory and ensure that they will not have any sync actions carried out when running a full MIS sync.

Un-suspend Google user

This will take the user out of the 'Suspended' section of the directory and move them to 'Matched users'. You may want to do this if a user has been suspended by Edusync because of an error in MIS data entry.

Un-match Google user

This will take the user out of 'Matched users' and place it in 'Unmatched users' thus ending Edusync's association with the Google user. You can then re-match the user or recreate a Google user. You may want to do this if. you make a mistake in matching your users.

Download password

This will provide a CSV of all selected users Google Workspace passwords but only if it is the password Edusync provisioned the account with, all other passwords will appear omitted from the CSV that is generated.

Suspend Google user

This will move the user to the suspended section and in the Edusync Google directory and also suspend the Google user in Google Workspace.

Delete Google user

This will un-match the user in the Edusync Google directory and also delete the user in Google Workspace. After deleting the Google user you will only be able to reinstate it within 20 days from Google Vault.

Add Google user to all classes

This will add the selected user(s) to all Google Classroom that Edusync is matched with. The option is only available for employees and they will also need to be a 'Matched' user.
Running a sync (no matter your preferences on the settings page) will not remove this user from the Classrooms they are added to as a result of selecting this option.

The desired changes will be made upon the next sync.

Use MIS data for Google user's class membership

Selecting this will ensure that the Google user is only added to Classrooms based on their attachments to classes and registration groups within the schools' MIS data. Users will only be added to Classrooms if the relevant settings have been toggled on the Edusync Google 'Settings' page.