This guide presumes that Edusync Google has been added to the school's Wonde School Portal via the Wonde Partner Portal.
Before proceeding with the setup, add the app "Wonde User Provision" as a trusted app on this page in the Google Admin Console to avoid connection issues in the first step of the setup wizard.
The primary purpose of Edusync Google is to match user profile data that Wonde holds from your MIS/SIS database, in order to carry out the provisioning of new users if required and any other actions you have directed the tool to do.
The guide below will help you to achieve the initial setup of Edusync Google.
- Log in to your School Portal.
Navigate to school.wonde.com to log in to the School portal.
Search for your school or select from the 'Previously selected school' option if applicable.
Enter your login credentials and log in, or send yourself a magic link to your mailbox.You will not be able to use a password to log in until you add the option in your account settings, once logged in.
If you're using a magic link to log in, enter the code from the email with the subject 'Login to Wonde.' Alternatively, you can click 'Sign into Wonde' directly from the email above the code.
- Approving access to school MIS/SIS data for Edusync Google
Go to the Wonde School Portal. Within the Pending approval section, select the Edusync Google tile.
This will open the settings page for Edusync Google - Once you have reviewed the permissions on this page and you are happy with them, click the green Approve access button.
Return to the School Portal to prepare for the next steps (You'll notice that the Edusync Google tile no longer displays under Pending approval and now sits under Approved applications).
- Completing the Edusync Google setup wizard
Hover over the Edusync Google tile and click Launch (Settings will return you to the permissions and other administrative options).
This will open Edusync Google in a new tab. You will be presented with the 3 step set-up wizard.
Step 1: Connect | The first step is to log in to Google with a Super Admin user and grant access to the required Google APIs. (Failure to use a super admin account can result in an error being displayed as certain API permissions may not be available to your user.)
If at any point you encounter difficulty or error messages from Google in attempting to approve the Google API permissions, visit https://admin.google.com/ac/owl/list?tab=configuredApps and add 'Wonde User Provision' as an approved application.
Having successfully approved access to the Google APIs, you will progress to step two.
Step two: Settings | You will have access to these settings in the main UI but as part of the initial setup, however, it would be best practice to ensure the settings are correct now as you will be running the sync later in this guide.
There is another article in this section detailing all of the settings on this page, you can navigate to it here.
Once you are happy with your settings in this section, click Next step at the bottom of the page.
(Please bear in mind that these settings will be actioned should you run a sync)
Step three: Matching | For more detail on matching users please see this article.
Matching users correctly here will prevent duplicate data from being imported into Google from the school's MIS/SIS.
Once you are happy with the user matches, click Match at the bottom of the page.
Step 4: Classes | This section of the wizard allows you to match existing Google Classrooms with Classes in the Wonde database from your schools' MIS/SIS.
Once you are happy with the class matches, click Save at the bottom of the page.
You will then see the main user interface. If you are comfortable with all of your settings and matched users you can click Calculate MIS sync summary.
Check over the sync summary. Providing that everything looks as you would expect, click Run sync and wait for all of the actions to be completed in the Sync.
You will see the actions from the summary be undertaken on the sync page.
Once you are happy with the changes that have been made by the sync, you may wish to automate the sync. You can do this by clicking the green button, Enable automated sync.
This sync will run once per day. Some changes made in the school's MIS/SIS may take up to 48 hours to appear in Google Workspace. This is because Wonde's integration with your MIS/SIS runs reports every 2-4 hours, and Edusync may run the sync to Google before those changes are picked up.
The initial setup of Edusync Google is now complete. For further information on Edusuync Google, please see the articles in this section.