Edusync Google settings explained

Please note: The settings that you find in this page on the main UI are exactly the same as those in the initial four step setup wizard.

First, we'll look at the Google Classroom section.

Google Classrooms can be created based upon the registration/roll groups and classes (teaching sets) in the school's MIS, toggling this on will provision ALL Classrooms of this type to Google Workspace. You will need to match classes in the Match classes page if you want to avoid duplicates, please be aware however that Edusync will only be able to provide matches for the Google Classrooms that are owned by the admin account associated with Edusync Google.

You can also choose for Edusync to manage the memberships of these Google Classrooms based on the memberships of the groups in the schools' MIS as well as whether you would like membership removals to be done automatically by Edusync or manually by yourself via the Google Classroom UI.

At the bottom of the Google Classroom section on this page, it is possible to choose an archiving date (archiving will occur on the following day), a date on which re-provisioning of the Classrooms for the next academic year will occur. Re-provisioned Classrooms will have a year (i.e. 2020/2021) appended to their name.

Classrooms provisioned by Edusync Google within primary phase schools will be provisioned using the super admin user that approved access to Google API permissions in order to provide overall visibility for that user and therefore, to display those Classrooms as available for matching on the 'Match classes' page (secondary schools may have an amount of Classrooms exceeding the Classroom cap per user and as such were omitted from this update).

Google Groups can be created based upon the registration groups, year groups and house groups in the schools' MIS, toggling this on will provision ALL groups of this type to Google Workspace. You can also choose for Edusync to manage the memberships of these Google Groups based on the memberships of the groups in the schools' MIS as well as whether you would like membership removals to be done automatically by Edusync or manually by yourself via the Google Admin Console.

You can create Google Groups based on the registration groups, year groups, and house groups in your school's MIS. Toggling this on will create all groups of this type in Google Workspace. You can also choose for Edusync to manage the memberships of these Google Groups based on the memberships of the groups in your school's MIS. You can also choose whether to have Edusync remove members automatically or manually via the Google Admin Console.

Now you will need to select the domain and the organisational unit that you would be able to find any current student users in and also bear in mind that when running a sync with user creation enabled, this is the OU that Edusync will provision the new users to.

You can add an organisational unit structure for students which Edusync will provision from MIS data to sit below the OU you have selected as sub OUs, all student users will be correctly assigned to these sub OUs also.

You will also need to select the staff domain and OU as above.

You can choose to omit either staff or students in the rules section with the toggle buttons. The users from each area will not have their MIS data available for matching.

You can create custom rules for student users so as to only omit certain classes as shown in the example.

Edusync can provision Google accounts based on school MIS data (preferred names), this can also be turned off should you choose to provision users by other means. A separate email address naming convention for each students and staff can be selected and Edusync has provided a list of useful defaults to help you with this.

It is also possible for you to choose for staff accounts to have their display names provisioned with their title instead of forename.
If our default naming conventions fail to meet your school's needs then you can create a naming convention using fields from your school's MIS with the + button.
A number will applied upon saving to handle potential duplicates. If you add a number manually then it will add a number to the end of every email address created by Edusync Google.

You can also assign password creation policies using dictionaries of words by dragging and dropping those dictionaires into the student and staff field boxes for these features as below.

Alternatively you can set standard passwords for both staff and student users, instead of using the above option and set that password to be changed at next login upon new user creation by using the Force password change at next login toggle.
Only one of the above options can be used and failure to populate either option will result in an alphanumeric 8 character password being created for each user.
Passwords for new users can be obtained by selecting those users in the Directory page and going to Action selected >> Download passwords. This will generate a CSV file download that will only contain the passwords of users created by Edusync Google and will not show any password changes once they occur.

Edusync Google can also suspend and delete users from Google Workspace for Education based upon their removal or inactivity in the school's MIS system. Separate options are provided for both staff and students.

Again, this can be turned off.